20-22 April 2026
Mandarin Oriental Al Faisaliah, Riyadh
EXHIBITOR MANUAL
Welcome to the Future Hospitality Summit (FHS)
We would like to thank you for your participation and support at this year’s conference. We look forward to working with you to make your sponsorship of the FHS as productive, rewarding and enjoyable as possible.
This pack contains all the information you will need in relation to your sponsorship and the relevant deadlines. For your convenience, all web and email addresses in this document are hyperlinked to make researching, registering and getting in touch simple and easy.
Please read this carefully, paying special attention to the dates by which we need things from you.
Top tips for your participation at FHS
- Read this exhibitor manual to ensure you are aware of all the opportunities available to you as a sponsor.
- Make sure you meet all the deadlines requested from you. There is a reason we have deadlines and missing them may mean you lose some vital opportunities for your company.
- Submit your contacts for us to use in our promotional mailings to ensure that your top clients get an official invitation to FHS and know you are a sponsor of the event.
- Book hotel rooms as early as possible.
- Ship your materials to Riyadh with plenty of time. Customs clearance can take a long time.
- Any representatives from your company who are speaking, moderating or on a panel at FHS do not need to be included in your complimentary places. Any speakers will be additional to your complimentary places.
- Make sure you have insurance (check contract for details) which covers your company at FHS.
- Make sure your stand builders have all the required compliance information before securing the contract.
- Enjoy the experience the FHS brings you and your company as a sponsor!
We are dedicated to making your sponsorship of FHS as successful, productive and enjoyable as possible.
If you have any questions about your sponsorship, please contact Asma Eladaoui | T: +971 543747867.
IMPORTANT DATES & DEADLINES
ASAP
- Check Company Logo and hyperlink on our website. Click here.
- Payment of sponsorship fee
- Send details of your PR/Marketing team to Muhammad Ahmed
- Book hotel rooms for staff.
By Monday, 23 February
- Submit your investor guest names to Joan Calimpong
By Monday, 23 March -
From Sponsor
- Register complimentary delegates
- Submit 50-word company profile - Click here
By Monday, 23 March -
From Stand Contractor
- Submit stand design (compulsory) - Click here
- Power requirements (compulsory)
- 3rd Party Insurance Certificate (compulsory)
No earlier than Friday, 17 April
- Shipping (such as literature/stands) to arrive at the venue
- Secure your work permits to access the venue for set-up
MARKETING & PR
As an integral part of FHS and a partner of this initiative, it is key that we work together to explore all opportunities to promote this to our collective audiences. There are plenty of opportunities to promote the event, however, if you have any ideas on how we can spread the word then please let us know.
How you can get involved:
- Add an image in your email signature promoting your participation at FHS
- Does your company send out e-newsletters to its clients? If so, remember to include details of the event on there.
- We can provide you with promotional flyers and/or brochures for you to share.
- If you have screens in your office lobby area, please share the dimensions and we can supply a video for display.
- We can create bespoke e-shots for you to send to your database, promoting your stand and activity at the event.
- FHS has a fantastic reputation as a thought leader in the industry and endeavors to share content with our audiences year-round. If you have any reports, data, or other content that you would like to share, please let us know. Contact the marketing team for successful pieces that have been used in the past.
If you have any questions about marketing, please contact Muhammad Ahmed | T: +44 (0) 75545 48189
Marketing Collateral
You can click on the links below to see examples of Marketing Collateral that we can generate for you to use in emails and social media pages. If you require something of this sort, feel free to reach out to Muhammad Ahmed
Email banners - View Here
Social Banners - View Here
Social Media
We encourage all partners to engage through social media, please use the event hashtags for re-tweeting/sharing of content through our channels. Also, remember to share your official or region-specific handles with us so that we ensure we welcome the correct companies on board.
Website: www.futurehospitalitysummit.com
Facebook: Future Hospitality Investment Summit
Twitter: @FuturHospSummit
LinkedIn: Future Hospitality Investment Summit
Instagram: @FutureHospitalitySummit
PR
We work hard to ensure coverage is achieved for, not only the conference but those sponsors that have newsworthy stories.
- Share newsworthy stories/deals that will be announced at the event.
- Share Q&As or quotes from your senior representatives for use in press releases/ marketing in good time pre-event.
- Advise of timings of senior representatives onsite, to enable facilitation of media interviews.
- Send out your own press releases regarding the event announcing your participation.
For more information on PR opportunities at FHS, please contact:
Managing Partner
In2 Consulting
SPONSORSHIP BENEFITS
Your Logo
Your company name or logo will appear on FHS marketing materials, where appropriate. We have already received your logo and this is now on the website. Please check this is the correct logo and that the hyperlink goes to the correct website address.
Company Profile
Your company name and logo will appear on the FHS event app.
Click here to upload your company profile by Monday, 23 Macrh.
Sponsor Registration
Please register your passes for FHS by Monday, 23 March. Any representatives who are speaking, moderating, or on a panel at the conference do not need to be included in your complimentary places and will receive a different code to register. Your personalized link will be sent to you by email from Asma Eladaoui .
Additional Passes
If you wish to purchase any extra delegate passes in addition to those included in your contract, we are delighted to offer you a 20% discount off any extra passes (25% for Strategic Partners). The discount will be applied to the current registration rate at the time of booking. Please contact Asma Eladaoui for more information.
Delegate List
As a sponsor you will be provided with the attendee list ahead of time to ensure you are able to plan meetings through the online networking system.
Conference App
Networking is the key to future business opportunities and it has never been more important to get connected and make the most of your time at the event. Your logo and company profile will appear on the conference App. The App gives FHS attendees the ability to make contact with other delegates, speakers or sponsors before they arrive at FHS. The App will go live two weeks prior to the event for fully-paid delegates, speakers and sponsors.
Investor Guests
If you have been allocated passes to invite Investors to the event, the number of passes allocated can be found in your contract. Please send your wish list to Joan Calimpong, no later than Monday 23 February. All of these names must be approved by Bench before invitations are issued.
Who should be included in the wish list:
- Investors
- Owner/Founder
- Real Estate Company (listed company)
Please note that restrictions apply:
- your proposed list of individuals must be sent to the Organisers for approval by the deadline;
- the list must contain details of the properties they own/invest in;
- only one name per company;
- The Organisers will send out invitations on your behalf. Invitations will be positioned as complimentary pass courtesy of and paid for by ‘the sponsor’. If a company already has registered attendees or the individual is already named as attending then you will be offered the chance to select a different investor or owners.
If you have any questions about Investor Guesting, please contact Joan Calimpong | T: +971 (0) 50 439 7612
EXHIBITION STANDS
Floor Plan
Please note that the floor plan is live and will change as we get closer to the event. Please click here to view the most up-to-date floor plan.
Stand sizes
Stand sizes are dependent on your sponsorship level and stand spaces are allocated on a first-come, first-served basis, in the order the contracts are signed.
Height Restrictions
Stands larger that 12 SqM: Obligatory Height = 4m (including flooring)
Stands 12 SqM and smaller: Obligatory Height = 3m (including flooring)
* Pop-up stands will not be allowed.
Stand designs with full measurements must be submitted to Asma Eladaoui by Monday, 23 March.
Stand Contractors - Compulsory Information
The information below MUST be submitted to Asma Eladaoui by Monday, 23 March.
- Detailed stand design plans
- Power requirements
- 3rd Party Insurance Certificate
VENUE ACCESS
STAND SETUP
Friday, 17 April
A detailed buildup schedule will be shared with all exhibitors and their assigned contractors 2 weeks prior to the buildup days.
EXHIBITION
Monday, 20 April
12:00 – 18:30
Tuesday, 21 April
08:00 – 18:30
Wednesday, 22 April
08:00 - 18:00
BREAKDOWN
Wednesday, 22 April
18:00 - 00:00
Build / Load-In
Access for the build of the stands is as above depending on the stand size.
As an exhibitor please ensure all equipment and cargo is sanitised when loaded at the warehouse and unloaded at the venue. In addition to face coverings, contractors should wear gloves when handling equipment and cargo to prevent surface contamination.
Vendors and independent contractors should use their Personal Protection Equipment.
All material for exhibitions must be taken into the halls through the loading zone. The use of trolleys or the movement of goods through the halls will only be permitted if the house carpet is protected by a protective material or covering. Exhibits and stand fixtures or fittings and associated materials shall only be delivered, unpacked, packed or collected, at times when the public is not admitted to the halls. No structural elements shall be worked on during exhibitions unless to facilitate emergency repair of a structure.
Exhibitor’s personal luggage will be permitted in the concourse provided it is of a reasonable size, carried or wheeled by one person, and does not cause a hazard or inconvenience to other users.
Breakdown / Load-Out
Access for the breakdown of the stand is between 18:00 - 00:00 on Wednesday, 22 April.
As an exhibitor/stand contractor, you are responsible for the removal of all stand material, waste, and other materials.
Fines will be levied in the case that exhibition stands are dismantled before the stated load-out time or if stand material / waste is not removed.
Goods that are left at the venue after the conference will be disposed of by the venue.
General Information
Accommodation
We have negotiated preferential rates at various nearby hotels. Please click here to book your accommodation directly.
Business Centre
The business centre is located at the Al Faisaliah Hotel. Any costs associated with these services are payable by you direct.
Internet Connections
Wireless internet connections are available throughout the venue. Wired internet can be ordered through Al Faisaliah Hotel - contact Asma Eladaoui to be directed to the right department.
Fire and First Aid
If you require first aid assistance on site at any-time, please make the event organisers are aware of this to ensure help is provided. Please ensure that you are aware of all the fire exits and do not block passageways.
Prayer Rooms
Prayer rooms will be available inside the Al Faisaliah Hotel.
Parking
Valet Parking will be available for the duration of the conference.
Freight, Customs & Storage
The Al Faisaliah will only accept any deliveries the week prior to the actual exhibition set-up day. Sponsors are responsible for organising their own shipping to and from the venue. Please get in touch should you need recommendations for courier/freight companies.
Recommended Suppliers
Stand Build & Design
Contact: Steve, Speed Events
T: +44 7798 848278
E: steve@speedevents.co.uk
Contact: Daniel Mengisteab, Marcom Arabia
T: +966 500106217
E: daniel@marcomarabia.net
Should you need assistance with printing, furniture hire or additional AV please contact Asma Eladaoui who can assist directly.
Security
All registered Exhibitors and Delegates are required to display personal identification, i.e. delegate name badges, at all times.
Security will be present throughout the venue and individuals not displaying name badge will be refused entry into the exhibition and conference halls.
Stand contractors will be able to gain access into the building during the build-up and breakdown, it is not necessary for any additional contractor passes to be ordered.
We recommend you do not leave any valuable equipment or belongings unattended. The organisers cannot accept liability or responsibility for loss or damage that may occur to the stands during build up / break down or during the exhibition period or anything that is stolen. Stands should not be left unattended during opening times at any point.
Insurance
The exhibitor is fully responsible for obtaining insurance protection for their exhibits, property and personnel against all risks. Equipment should be insured both in transit and on location at the exhibition for the entire period it is in the conference facility. Insurance cover should include:
- Personal Injury
- Third party claims
- Expenses incurred and/or losses of any kind, including losses resulting from the abandonment or postponement of the event
- Medical expenses and baggage cover
- Value of your stand including the fittings and promotional items